Careers

RUBENSTEIN is seeking a talented, motivated and dynamic Account Coordinator to provide public relations support for account executives and account teams across the firm. This is an entry level opportunity.

The Account Coordinator will assist with media research and outreach, presentations, and project coordination; build media lists and databases; and compile client reports. Additionally, the Account Coordinator will respond to basic client and media requests. This role may also have writing, proofreading and pitching responsibilities.

RUBENSTEIN’s clientele includes: global corporations, media and entertainment companies, financial services organizations, educational and cultural institutions, law firms, health care providers, not-for-profit organizations, real estate companies, business executives and public figures.

ESSENTIAL RESPONSIBILITIES

• Field inquiries from the media, coordinate projects, and develop briefing materials
• Assist in writing, editing and proofreading communication materials (i.e., press releases, media advisories, and client correspondence)
• Provide support in researching, compiling and analyzing media coverage for  clients (i.e., produce news clippings, organize media recap reports)
• Compile and summarize client PR activity through internal weekly and monthly reports
• Create and build media distribution lists for media outreach (i.e., Cision, Google)
• Distribute press releases and media advisories
• Follow up with media to verify contact information, pitch status
• Assist with event check-in, press pen, escorting talent and general needs of event staff
• Ensure that account managers are kept fully informed regarding activities of client plans
• Assist in pitching stories to the media, as needed
• Initiate new media relationships
• Stay current on industry trends, social media, and activities in assigned sectors
• Familiarity with day-to-day tools (Microsoft Office Suite, MuckRack, Cision, Meltwater, etc.) a plus

KNOWLEDGE & SKILLS

• Must be well-organized and able to prioritize all daily activities with a keen eye for detail
• Able to handle multiple tasks with a strong sense of urgency under tight and shifting time pressures
• Be news savvy and up-to-date on current events
• Capable of communicating effectively in written and oral presentations
• Able to synthesize information into a concise format
• Able to take verbal direction quickly and accurately
• Exhibit initiative and the drive to succeed; creative, curious, and energetic personality
• Knowledge and experience with different media-related digital platforms

EDUCATION & WORK EXPERIENCE

• College degree preferred – focus in Communications, Journalism, English or a related field is ideal
• Prior internship experience preferred (i.e., public relations, journalism, marketing, or communications)

WORKPLACE | COMPENSATION & BENEFITS

Workplace: We have transitioned into a hybrid workplace model with designated on-site and remote workdays. Our schedule is Monday and Friday from home, and Tuesday, Wednesday, Thursday in the office. Staffers are required to be within commuting distance of our office on remote/flexible days.

COVID-19: Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose). If hired, the candidate must present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Compensation: Fixed at $45,000. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on a number of factors, including (but not limited to): the skills, qualifications, and experience of the applicant along with the requirements of the position, and business or organizational needs. The Company reserves the right to modify this pay range at any time. Employees are also eligible for a discretionary bonus not included in this pay range.

Benefits and Perks: We offer a competitive benefits package, including (but not limited to): 401K plan with 4% company match, commuter benefits, medical / dental / vision insurance, HSA with company funding, life insurance, long-term disability insurance, employee assistance programs, referral bonuses, facilities for a nursing parent, programming from our internal DEIA Council, professional development and education programs, entertainment discounts, team outings, and much more.

DISCLAIMER | EOE | COMPANY INFO

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. This job description is subject to change as the needs and requirements of the job change. Salary commensurate with experience. We offer a competitive benefits package. All job offers are contingent on successful completion of a reference check. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor (or take over sponsorship of) an employment Visa at this time.

RUBENSTEIN is an equal opportunities employer and values diversity – EOE/AA/M/F/V/D/SO. We are committed to fostering a diverse environment in which all people are included, nurtured, and valued, and their unique perspectives support and amplify the work we do for our clients.

For more information, please visit our website:  www.rubenstein.com

RUBENSTEIN is seeking a talented, motivated and dynamic Accounts Receivable & Billing Specialist to provide financial and administrative support in order to ensure timely, efficient and accurate billing and collections processes. This position will report to the Senior Accountant within the Finance and Accounting Department, and will also work in close partnership with the VP of Operations & Finance and the Chief Financial Officer.

RUBENSTEIN’s clientele includes global corporations, financial services firms, technology companies, educational and cultural institutions, law firms, health care providers, not-for-profit organizations, real estate companies, media and entertainment companies, business executives and public figures.

ESSENTIAL RESPONSIBILITIES

 Billing

• Ensure all client billings are sent out on a timely basis in accordance with set schedule and including appropriate supporting documentation for reimbursable expenses; analyze unbilled expense reports, compile information from client files, and prepare drafts for Senior Management to review prior to sending out the final invoices
• Maintain client flies in digital format
• Set up billing schedule in accounting system for new clients
• Process and post cash receipts; apply all payments to accounts receivable sub-ledger; make necessary adjustments in accounting system

Collections

• Work closely with the Senior Accountant, VP of Operations & Finance and CFO to ensure shared and up-to-date understanding of all accounts receivable
• Research outstanding payments; use established collections procedures to follow up on all outstanding payments
• Daily review of collection reports to ascertain status of collections and balances
• Audit delinquent accounts considered to be uncollectable to ensure maximum efforts have been taken before assigning bad-debt status to account; recommend write-offs, as appropriate
• Work closely with division heads to ensure collection guidelines are adhered to and issues quickly resolved

Management Reporting

• Produce aging accounts receivable reports for distribution
• Reconcile accounts receivable aging to the general ledger for month-end and year-end close
• Compile data, conduct statistical and analytical studies of billing volume, dollars billed, payments received, bills outstanding, cash and revenue fluctuations, and preparing regular and special reports for review in planning and evaluating department objectives

Other

• Field and resolve day to day requests from team leads, AE’s and clients
• Assist in the creation and implementation of process improvements and efficiencies; shift away from paper-based files to electronic billing and record keeping
• Cross train for accounts payable, expense report, and management reporting process
• Assist on special projects as assigned

KNOWLEDGE & SKILLS

• Demonstrated knowledge and application of Generally Accepted Accounting Principles (GAAP)
• Ability to comfortably and effectively interact and communicate with diverse group of people and audiences at all levels, including the c-suite, in written and oral presentation
• Ability to handle multiple tasks with a strong sense of urgency under tight and shifting time pressures; can fluidly pivot to address pressing matters at a moment’s notice
• Demonstrated customer service orientation, including responsiveness and prompt follow-through
• Strong analytical skills, resourcefulness, and the capacity for problem solving
• Strong team orientation; ability to work collaboratively and effectively with others
• Full proficiency in MS Office Suite applications, including mastery of Microsoft Excel, is required
• Full proficiency in accounting software packages is required; knowledge of Microsoft Dynamics SL, specifically, is a plus
• Possess the capacity for discretion and the utmost respect for confidentiality

EDUCATION & WORK EXPERIENCE

• College degree required; concentration in accounting and/or finance preferred, and/or the equivalent combination of training and experience which indicates the ability to do the job
• 2+ years of responsibilities in billing and collections required
• Prior experience leading or assisting with the implementation of new technologies and/or processes is a plus

WORKPLACE | COMPENSATION & BENEFITS

Workplace: We have transitioned into a hybrid workplace model with designated on-site and remote workdays. Our schedule is Monday and Friday from home, and Tuesday, Wednesday, Thursday in the office. Staffers are required to be within commuting distance of our office on remote/flexible days.

COVID-19: Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose). If hired, the candidate must present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Compensation: $60,000 – $75,000. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on a number of factors, including (but not limited to): the skills, qualifications, and experience of the applicant along with the requirements of the position, and business or organizational needs. The Company reserves the right to modify this pay range at any time. Employees are also eligible for a discretionary bonus not included in this pay range.

Benefits and Perks: We offer a competitive benefits package, including (but not limited to): 401K plan with 4% company match, commuter benefits, medical / dental / vision insurance, HSA with company funding, life insurance, long-term disability insurance, employee assistance programs, referral bonuses, facilities for a nursing parent, programming from our internal DEIA Council, professional development and education programs, entertainment discounts, team outings, and much more.

DISCLAIMER | EOE | COMPANY INFO

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. This job description is subject to change as the needs and requirements of the job change. Salary commensurate with experience. We offer a competitive benefits package. All job offers are contingent on successful completion of a reference check. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor (or take over sponsorship of) an employment Visa at this time.

RUBENSTEIN is an equal opportunities employer and values diversity – EOE/AA/M/F/V/D/SO. We are committed to fostering a diverse environment in which all people are included, nurtured, and valued, and their unique perspectives support and amplify the work we do for our clients.

For more information, please visit our website:  www.rubenstein.com

RUBENSTEIN is seeking a talented, motivated and dynamic Associate Vice President to provide strategic counsel and media relations for a variety of clients across multiple sectors on highly complicated reputation matters and crisis response.

RUBENSTEIN’s clientele includes; global corporations, media and entertainment companies, financial services organizations, educational and cultural institutions, law firms, health care providers, not-for-profit organizations, real estate companies, business executives and public figures.

ESSENTIAL RESPONSIBILITIES

• Craft, manage, implement and convey clients’ messages through a full range of media outreach; cultivate effective relationships with mainstream news outlets on the local and national level
• Serve as a day-to-day client contact, continually fostering client-agency relationship, building trust, and anticipating and addressing client needs, specifically in the areas of crisis and reputation management
• Contend with and navigate highly confidential, sensitive information and issues on behalf of clients
• Write creative and effective press materials, campaign plans and communication materials; draft messaging and talking points for senior management presentations, including preparing executives and talent for press interviews
• Pitch to media and execute long-range communications strategies that raise the profile of the client and its executives, securing coverage with regional and national publications; secure executive placement on prestigious industry panels and seminars
• Assist in planning and overseeing the coordination of large-scale media events, including organizing logistics, staffing and managing press
• Utilize basic research, critical thinking, and industry-standard tools to conduct brand, sector and competitor analysis
• Oversee content creation on social media and the distribution of press materials across platforms
• Nimbly work well within a collaborative team account structure; actively mentor an array of junior staff and guide their ability to meet deadlines, enhance skills and cultivate media relationships

KNOWLEDGE & SKILLS

• Excellent, demonstrated writing and analytical skills, with documented ability to craft press releases, media pitches, in-depth PR plans, and strategic communications materials (AP Style knowledge a plus)
• Conversant in current breaking news issues detailed in national publications, particularly in the business section
• Comfortable and confident when dealing with confidential and controversial issues on behalf of clients; experience in dealing with law firms and legal issues a plus
• Ability to quickly digest / understand complicated matters and help boil them down to key messages / actions
• Strong relationships with media outlets on local and national level; proven record in delivering PR results across print, online and broadcast
• Strong communications and presentation skills with the ability to communicate with a diverse group of people and audiences; agility and versatility to stretch across client sectors, and the ability to effectively present work to colleagues and clients at all levels
• Demonstrated proficiency and affinity for social media / digital tools and platforms, and the eagerness to learn and stay current in the digital space
• Ability to think critically, creatively and develop new and interesting ideas
• Excellent communication and interpersonal skills; focused on team success and collaboration
• Curiosity and willingness to learn about new topics, and ability to develop new media relationships in a variety of fields
• Diligent and organized with proven, high-level project management capability
• Ability to manage time, multi-task and move quickly with efficiency and attention to detail while ensuring deadlines are met
• Familiarity with day-to-day tools (Microsoft Office Suite, MuckRack, Cision, Meltwater, etc.)

EDUCATION & WORK EXPERIENCE

• 6 – 9 years of client and media relations experience at a PR agency or on an in-house communications team desirable, servicing a diverse client base preferred
• Developed sector and industry expertise required with versatility to work across multiple sectors
• College degree preferred – focus in Communications, Journalism, English or a related field is ideal

WORKPLACE | COMPENSATION & BENEFITS

Workplace: We have transitioned into a hybrid workplace model with designated on-site and remote workdays. Our schedule is Monday and Friday from home, and Tuesday, Wednesday, Thursday in the office. Staffers are required to be within commuting distance of our office on remote/flexible days.

COVID-19: Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose). If hired, the candidate must present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Compensation: $70,000 – $140,000. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on a number of factors, including (but not limited to): the skills, qualifications, and experience of the applicant along with the requirements of the position, and business or organizational needs. The Company reserves the right to modify this pay range at any time. Employees are also eligible for a discretionary bonus not included in this pay range.

Benefits and Perks: We offer a competitive benefits package, including (but not limited to): 401K plan with 4% company match, commuter benefits, medical / dental / vision insurance, HSA with company funding, life insurance, long-term disability insurance, employee assistance programs, referral bonuses, facilities for a nursing parent, programming from our internal DEIA Council, professional development and education programs, entertainment discounts, team outings, and much more.

DISCLAIMER | EOE | COMPANY INFO

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. This job description is subject to change as the needs and requirements of the job change. Salary commensurate with experience. We offer a competitive benefits package. All job offers are contingent on successful completion of a reference check. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor (or take over sponsorship of) an employment Visa at this time.

RUBENSTEIN is an equal opportunities employer and values diversity – EOE/AA/M/F/V/D/SO. We are committed to fostering a diverse environment in which all people are included, nurtured, and valued, and their unique perspectives support and amplify the work we do for our clients.

For more information, please visit our website:  www.rubenstein.com

RUBENSTEIN seeks a talented, motivated and dynamic Associate Vice President, Real Estate (Public Relations), to provide strategic counsel and media relations for our high-profile local NYC, national and international clients in the commercial real estate industry.

A background in PR for real estate clientele is required. Experience working with and for companies in a broad range of industry sectors, such as development, public company and private investment management, leasing, real estate tech applications, architecture/design, land use, and mortgage finance, will be optimal.

Our clientele represents every facet of the real estate industry, from high-profile REITs, developers, lenders, large family-owned companies and institutional investment managers, to brokers, owners, construction companies, life science developers, attorneys, advisors and other service providers.

ESSENTIAL RESPONSIBILITIES

• Craft, manage, implement and convey clients’ messages through a full range of media outreach; cultivate effective relationships with mainstream news outlets on the local, national and trade level
• Serve as a day-to-day client contact, where appropriate, continually fostering client-agency relationship, building trust, and anticipating and addressing client needs
• Write creative and effective press materials, campaign plans and communication materials; draft messaging and talking points for senior management presentations, including preparing executives and talent for press interviews
• Pitch to media and execute long-range communications strategies that raise the profile of the client and its executives, securing coverage with regional and national publications
• Assist in planning and overseeing the coordination of large-scale media events, including organizing logistics, staffing and managing press
• Place and support clients as speakers at key industry events
• Participate on crisis communications teams when needed
• Oversee content creation on social media and the distribution of press materials across platforms
• Nimbly work well within a collaborative team account structure; actively mentor an array of junior staff and guide their ability to meet deadlines, enhance skills, and cultivate media relationships

KNOWLEDGE & SKILLS

• Excellent, demonstrated writing and analytical skills, with documented ability to craft press releases, media pitches, in-depth PR plans, and strategic communications materials (AP Style knowledge a plus)
• Conversant in current breaking news issues detailed in national publications
• Ability to quickly digest / understand complicated matters and help boil them down to key messages / actions
• Strong relationships with media outlets on local, national and trade level; proven record in delivering PR results across print, online and broadcast
• Strong communications and presentation skills with the ability to communicate with a diverse group of people and audiences; agility and versatility to stretch across client sectors, and the ability to effectively present work to colleagues and clients at all levels
• Demonstrated proficiency and affinity for social media / digital tools and platforms and the eagerness to learn and stay current in the digital space
• Ability to think critically, creatively and develop new and interesting ideas
• Ability to manage time, multi-task and move quickly with efficiency and attention to detail while ensuring deadlines are met
• Excellent communication and interpersonal skills; focused on team success and collaboration
• Familiarity with day-to-day tools (Microsoft Office Suite, MuckRack, Cision, Meltwater, etc.)

EDUCATION & WORK EXPERIENCE

• 6 – 9 years of client and media relations experience at a PR agency preferred
• Developed real estate public relations expertise required with versatility to work across multiple sectors
• Experience in relevant PR areas, such as capital structures, land use, architecture, economic development, mortgage finance, design, property tech, leasing, and/or business-to-business, will be helpful
• College degree preferred – focus in Communications, Journalism, English or related field ideal

WORKPLACE | COMPENSATION & BENEFITS

Workplace: We have transitioned into a hybrid workplace model with designated on-site and remote workdays. Our schedule is Monday and Friday from home, and Tuesday, Wednesday, Thursday in the office. Staffers are required to be within commuting distance of our office on remote/flexible days.

COVID-19: Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose). If hired, the candidate must present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Compensation: $70,000 – $120,000. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on a number of factors, including (but not limited to): the skills, qualifications, and experience of the applicant along with the requirements of the position, and business or organizational needs. The Company reserves the right to modify this pay range at any time. Employees are also eligible for a discretionary bonus not included in this pay range.

Benefits and Perks: We offer a competitive benefits package, including (but not limited to): 401K plan with 4% company match, commuter benefits, medical / dental / vision insurance, HSA with company funding, life insurance, long-term disability insurance, employee assistance programs, referral bonuses, facilities for a nursing parent, programming from our internal DEIA Council, professional development and education programs, entertainment discounts, team outings, and much more.

DISCLAIMER | EOE | COMPANY INFO

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. This job description is subject to change as the needs and requirements of the job change. Salary commensurate with experience. We offer a competitive benefits package. All job offers are contingent on successful completion of a reference check. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor (or take over sponsorship of) an employment Visa at this time.

RUBENSTEIN is an equal opportunities employer and values diversity – EOE/AA/M/F/V/D/SO. We are committed to fostering a diverse environment in which all people are included, nurtured, and valued, and their unique perspectives support and amplify the work we do for our clients.

For more information, please visit our website:  www.rubenstein.com